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Chapter 132-1 GRANT PROGRAMS

Rule 132-1-.01 Purchase of Services for Juvenile Offenders Program

(1) STATUTORY BASIS FOR GRANT PROGRAM. Code Section 15-11-4 of the O.C.G.A.; General Appropriations Act.
(2) SCOPE AND PURPOSE OF GRANT PROGRAM.

The Purchase of Services Program was created to assist juvenile courts in the effort to develop alternatives to incarceration. The program is designed to provide community based alternatives to incarceration for juveniles who are adjudicated or informally adjusted delinquent or status offenders.

The program is funded through a combination of federal, state, local, and private sources.

The federal dollars are provided through a grant under Title I of the Omnibus Crime Control and Safe Streets Act of 1968. These funds are administered by the Children and Youth Coordinating Council for the federal government.

The state dollars are provided through a legislative appropriation to the Council of Juvenile Court Judges of Georgia. This appropriation serves as the match required by the Children and Youth Coordinating Council.

The local dollars are provided, in most instances, from court fees collected by the county juvenile courts. It is anticipated that local funding will account for an increasing share of program funding.

(3) GENERAL CONDITIONS. The subgrantee understands that the Council of Juvenile Court Judges is an administrative facilitator of these grant funds.

Requests for proposals or invitations for bids issued by the subgrantee to implement the grant project are to provide notice to prospective bidders that the Juvenile Justice and Delinquency Prevention organization conflict of interest provision is applicable in that contractors that develop or draft specifications, requirements, statements of work and/or RFP's for proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. Reference OJARS Guideline Manual (M7100.1D).

All contracts and purchases must be awarded in accordance with state and federal regulations as specified in the Subgrantee Financial Manual. All purchases of services must be in accordance with the standard rates within your area. Purchases over $500 must follow state regulations in regard to soliciting at least three (3) competitive bids.

The subgrantee agrees that when issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing the program, funded in whole or in part with federal money, shall clearly state:

(1) the percentage of the total cost of the program which will be financed with federal funds;
(2) the dollar amount of federal funds for the project or program; and
(3) the funding source of federal funds.

Subgrantee must provide written notification to the Council of Juvenile Court Judges that this program has been implemented within thirty (30) days of the date of this grant award. Failure to do so may result in loss of grant funds.

A project analysis report must be sent to the Council of Juvenile Court Judges on a quarterly basis. This report should include such things as (1) number of children that have come into juvenile court; (2) number of children that have entered the Purchase of Services program; and (3) the average cost per child.

The subgrantee must provide for an annual independent audit of its financial operations including compliance with applicable federal and state regulations, in accordance with OMB Circular A-128 Governmental Organizations, Program Activities and Functions, the Guidelines for Financial and Compliance Audits of Federally Assisted Programs, any compliance supplements approved by OMB and generally accepted auditing standards established by the American Institute of Certified Public Accountants as well as all applicable state laws. The subgrantee must provide the Council of Juvenile Court Judges with a copy of such audit reports within fifteen (15) days of issuance.

All financial records must be maintained in good order and must be available at all times during the regular business day for audit purposes to the Council of juvenile Court Judges, Children and Youth Coordinating Council, Office of juvenile Justice and Delinquency Prevention, and the Comptroller General of the United States, or their representatives.

The subgrantee is obligated to keep all information pertaining to this program, including statistical and financial, for a period of three (3) years.

Subgrantee must submit by close of this grant period a plan for local or state assumption of funding for services provided by this grant.

(4) ELIGIBLE RECIPIENTS OF THE GRANT.

County governments of the state of Georgia in support of juvenile justice programs.

(5) CRITERIA FOR THE AWARD OF THE GRANT.

The county must have a proposed budget for the program and a projected number of children to be served. The county must provide a description of their program and how it will be administered.

Evaluation and awards are made by the Council of Juvenile Court Judges Grants Committee. Awards are based upon such things as program components, cost per child, quality and organization of program, the area of concentration for services, and past performance of the program.

(6) DIRECTIONS AND DEADLINES FOR APPLYING.

An application may be acquired from the Council of Juvenile Court Judges of Georgia. The application deadline is August 30. The grant cycle runs from October 1 through September 30.