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Subject 511-5-6 VISION, HEARING, DENTAL, AND NUTRITION SCREENING OF CHILDREN ENTERING PUBLIC SCHOOLS

Rule 511-5-6-.01 Definitions

(1) "Screening" means a preliminary standard evaluation designed to identify the need for further professional evaluation, with results reported as "passing" or "needs further evaluation" and an indication of whether the child is currently under professional care;
(2) "Certificate" means Department of Public Health Form 3300: Certificate of Vision, Hearing, Dental and Nutrition Screening, in the form attached to these Rules.
(3) "Department" means the Georgia Department of Public Health;
(4) "Public School" means a school operating within the State of Georgia and receiving direct financial support from a county Board of Education, the Georgia Department of Education, or the Georgia Department of Early Care and Learning;
(5) "Local Health Department" means a County Board of Health organized pursuant to O.C.G.A. § 31-3-1et seq.

Rule 511-5-6-.02 Filing of Certificates

(1) The parent or guardian of a child being admitted for the first time to a public school shall furnish to the school authorities a properly executed Department of Public Health Form 3300: Certificate of Vision, Hearing, Dental and Nutrition Screening. The Certificate shall be subject to audit by the Department and by the local Health Department.
(2) The vision, hearing, dental, and nutrition screenings reported on the Certificate must have been conducted within one year prior to the time that the child is admitted for the first time to a public school.
(3) Any child admitted to a public school without a Certificate shall present a Certificate within three months following admission.
(4) When a child transfers to another school within Georgia, the Certificate and any related follow-up documentation must be forwarded to the new school.

Rule 511-5-6-.03 Screenings Required for Children Entering School

(1) The following screenings shall be required for each child and reported on the Certificate: vision, hearing, dental, and nutrition.
(2) For purposes of the nutrition screening,"Body Mass Index" calculations shall be made using the current formula published by the Centers for Disease Control and Prevention.

Rule 511-5-6-.04 Persons Authorized to Conduct Screenings

(1) Vision, hearing, dental, and nutrition screenings may be conducted by a physician with an active Georgia license, by persons working under the supervision of a physician with an active Georgia license, by the local health department, or by a school registered nurse.
(2) Vision screenings also may be conducted by an optometrist with an active Georgia license, or by an employee of Prevent Blindness Georgia trained in vision screening.
(3) Hearing screenings also may be conducted by an audiologist or speech-language pathologist with an active Georgia license.
(4) Dental screenings also may be conducted by a dentist with an active Georgia license, or by a dental hygienist with an active Georgia license.
(5) Nutrition screenings also may be conducted by a dietician with an active Georgia license.

Rule 511-5-6-.05 Certificate for Child with a Disability or Health Condition that Precludes Taking or Passing a Screening

If a disability or other health condition precludes a child from taking or passing any of the four screening components, then the person screening for that component shall explain on the Certificate why the test could not be administered or passed, note whether the child is under professional care, and provide any further information that might assist school authorities with the child's educational planning.

Rule 511-5-6-.06 Certificate for Child Exempt from Screenings

For a child to be exempt from any screening on religious grounds, the parent or legal guardian must furnish the school a notarized statement stating that the required screening or screenings conflict with the religious beliefs of the parent or legal guardian. This notarized statement must be kept on file at the school and forwarded to new schools in the same manner as a Certificate.

Rule 511-5-6-.07 Certificate for Child Screened Outside of Georgia

A local Health Department may, in its discretion, accept written records of screenings performed by private practitioners licensed in a State other than Georgia, provided that such screenings were conducted within one year prior to the time that the child is admitted for the first time to a Georgia public school. In such a case, the Health Department shall sign and issue a Certificate based upon the information in such written records, and shall keep such written records on file.

Rule 511-5-6-.08 Department of Public Health Form 3300

(1) Department of Public Health Form 3300: Certificate of Vision, Hearing, Dental and Nutrition Screening shall be in the form attached to this Rule.
(2) School authorities may accept either the revised Form 3300 or the previous version of Form 3300 for children being admitted for the first time to public school during the 2013-4 school year. For the 2014-2015 school year and later years, only the revised Form 3300 attached to this Rule shall be accepted.

Form Form (511-5-6) Georgia Department of Public Health Form 3300


                image: ga/admin/2020/511-5-6-1.jpg

Who is required to file this Form 3300?

The parent or guardian of a child who is being admitted for the first time to a public school in Georgia must file a completed Form 3300 with the school when the child is enrolled.

What is the purpose of Form 3300?

Form 3300 is intended to make sure that every child in Georgia is screened for possible problems with their vision, hearing, teeth and nutrition. The earlier these problems are detected, the earlier parents can seek professional help for the child.

What screenings are required?

Four different screenings are required: vision, hearing, dental, and nutrition. All four screenings must be conducted and reported on the form before it can be filed with the school.

Who can conduct the screenings?

Your child's doctor is authorized to conduct all four screenings, as is your local health department. In addition, the vision screening can be conducted by a Georgia licensed optometrist, an employee of Prevent Blindness Georgia trained to conduct vision screening, or a school registered nurse; the hearing screening can be conducted by a Georgia licensed speech-language pathologist or audiologist, or a school registered nurse; the dental screening can be conducted by a Georgia licensed dentist, dental hygienist, or a school registered nurse; and the nutrition screening can be conducted by a Georgia licensed dietician or a school registered nurse. It is not necessary that the same person conduct all four screenings.

What does "BMI" and "BMI%" mean?

"BMI" means "body mass index." BMI is a way to describe how much a child weighs in relation to height. "BMI percentile" is a way to compare the child's body mass index to the body mass index of a healthy child. If the child's BMI is less than 5% or more than 84% of what is appropriate for his or her age and height, then the child should be taken to a doctor or dietician for a more detailed evaluation. For more information, visit the Centers for Disease Control and Prevention website on child and teen BMI at:

http://www.cdc.gov/healthyweight/assessing/bmi/childrens_bmi/about_childrens_bmi.html

What should a parent do if the "needs further evaluation" box is checked?

"Needs further evaluation" means that the child may have a problem. If the "needs further evaluation" box is checked, then the parent should take the child to a professional for a more detailed evaluation. Your doctor or local health department may be able to help, or recommend someone who can help.

What if a Form 3300 was previously filed for the child at another school?

It is only necessary to file the Form 3300 once. If the Form 3300 is filed at the child's first school, and the child later transfers to another school, then the original school is required to forward the Form 3300 to the new school.