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Subject 96-2-4 FUNCTIONS AND POWERS

Rule 96-2-4-.01 Functions and Powers

§ 49-5-132. Governor's Office for Children and Families established; funding; duties and responsibilities.

(1) There is established the Governor's Office for Children and Families which shall be assigned to the Governor's Office of Planning and Budget for administrative purposes.
(2) The Office shall be the successor entity to the Children and Youth Coordinating Council and to the Children's Trust Fund Commission and shall assume the continuing responsibilities, duties, rights, staff, contracts, debts, liabilities, and authorities of those bodies, any law to the contrary notwithstanding.
(3) The Office may accept federal funds granted by Congress or executive order for the purposes of the fund as well as gifts and donations from individuals, private organizations, or foundations. The acceptance and use of federal funds does not commit state funds and does not place an obligation upon the General Assembly to continue the purposes for which the federal funds are made available. All funds received in the manner described in this code section shall be transmitted to the director of the Office of Treasury and Fiscal Services for deposit in the fund to be disbursed as other moneys in such fund.
(4) The Office is further vested with authority to carry out the following duties and responsibilities in consultation with the board:
(a) To carry out the prevention and community-based service programs as provided for in Part 2 of this article;
(b) To carry out the duties relating to mentoring as provided for in Part 3 of this article;
(c) To cooperate with and secure cooperation of every department, agency, or instrumentality in the state government or its political subdivisions in the furtherance of the purposes of this article;
(d) To prepare, publish, and disseminate fundamental child-related information of a descriptive and analytical nature to all components of the children's service system of this state, including, but not limited to, the juvenile justice system;
(e) To serve as a statewide clearinghouse for child-related information and research;
(f) In coordination and cooperation with all components of the children's service systems of this state, to develop legislative proposals and executive policy proposals reflective of the priorities of the entire child-related systems of this state, including, but not limited to, child abuse injury prevention, treatment, and juvenile justice systems;
(g) To serve in an advisory capacity to the Governor on issues impacting the children's service systems of this state;
(h) To coordinate high-visibility, child-related research projects and studies with a statewide impact when those studies and projects cross traditional system component lines;
(i) To provide for the interaction, communication, and coordination of all components of the children's service systems of this state and to provide assistance in establishing statewide goals and standards in the system;
(j) To provide for the effective coordination and communication between providers of children and youth services, including pediatrics, health, mental health, business and industry, and all components of social services, education, and educational services;
(k) To encourage and facilitate the establishment of local commissions or coalitions on children and youth and to facilitate the involvement of communities in providing services for their children and youth;
(l) To review and develop an integrated state plan for services provided to children and youth in this state through state programs;
(m) To provide technical assistance and consultation to members of the board and local governments, particularly those involved in providing services to their children and youth;
(n) To facilitate elimination of unnecessary or duplicative efforts, programs, and services; and
(o) To do any and all things necessary and proper to enable it to perform wholly and adequately its duties and to exercise the authority granted to it.

Rule 96-2-4-.02 Grant Administration

(1) Application.
(a) GOCF Funding Sources. The agency shall prepare and submit applications according to prescribed federal, state and private guidelines that sustain dollars or enhance services for children and families with the approval and signature of the Director
(b) SUB-AWARDS. GOCF shall receive applications for sub-awards from the local community to include government, school systems and non-profits.
(2) Request for Proposal. A request for proposal consistent with the prescribed grant guidelines will detail the grant program, application deadline, eligibility, priorities, procedures for sub-grant application and review process. The agency will disseminate announcements on listserv, as well as post the RFP on the agency website.
(3) Office Approval. Recommendations for grant award approvals, denials, or disqualifications are made by the Application Review Team appointed by the Director. Once the recommendations are made, they are presented to the Director by the Application Review Team Lead for final approval. The approved grant award may include special program conditions and/or budget conditions.
(4) Advisory Board Review. The Advisory Board will have the opportunity to review, comment, and make suggestions on any recommendation for award at the board meeting closest to the intended grant award date.
(5) Governor's Approval. The Director will forward the sub-grant awards to the Governor for review and approval.
(6) Notice of Award. Upon approval, GOCF shall forward to each sub-grantee a Notice of Award and Grant Award Agreement signed by the Director, which will outline terms and conditions, as well as desired program and financial reporting requirements.
(7) Administrative Grants. Grants that are not required by the funding source to go through the RFP process and are issued through direct internal protocols according to grant regulations upon the approval of the Director.

Rule 96-2-4-.03 Post-award Administration

(1) Grant Monitoring. GOCF may monitor sub-grant programs through financial and programmatic monitoring of initial and adjusted budgets; review of requests for expenditure; performance-based outcomes; evaluation of compliance with administrative, financial and programmatic guidelines by utilizing desk review and on-site reviews; and evaluation of program performance in achievement of outcomes.
(2) Reporting. GOCF is responsible for reporting data and information required as a condition of accepting a federal grant award. The reporting requirements are then passed through to GOCF sub-grantees as a condition of the grant agreement and are reported through program and financial reports to GOCF. These reports may include financial reports of expenditures, cash match funds, and program income; individual progress reports that compile sub-grantee program activities; programmatic reports detailing the use of funds during a particular time period; and statistical and summary reports of program performance. A sub-grantee that does not meet reporting requirements may be subject to a reduction in, or termination of, funding.