Rules and Regulations of the State of Georgia
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Subject 40-14-4 STORAGE

Rule 40-14-4-.01 General Storage

(1) All agricultural commodities except bulk grain and peanuts stored in a licensed warehouse shall be stored in an orderly manner with all tags visible and readily accessible for examination. All passage ways shall be of a sufficient width to allow space for moving commodities in or out, and stored or stacked in compliance with prescribed regulations or other written instructions of the Commissioner or Director.
(2) All warehouses shall be maintained in a manner which will provide a safe and adequate means of ingress and egress to the various storage bins and compartments by those persons authorized to make examinations, and adequate facilities (i.e. lights, ladders, and office space) to complete such inspections shall also be provided.
(3) The storage of agricultural products on dirt or porous concrete floors is prohibited, provided, however, that the storage of agricultural products over dirt or porous concrete floors shall be permitted where not less than four inches of airspace is provided between the stored product and the dirt or porous concrete floor by the use of laid poles, lumber, or other materials.
(4) All warehouse roofs shall be kept in good repair and free from leaks.
(5) Commingling or unlike commodities is prohibited. Buildings or units used for the storage of receipted agricultural products shall not be used for the storage of any other commodities nor for any other purpose. This shall not preclude the storage of ordinary commercial fertilizers, insecticides, seeds, mixed feeds and similar materials of a non-hazardous nature, except that non-receipted commodities shall be kept separate from receipted commodities by not less than six feet of clear space or suitable partition; further, unlike receipted commodities, shall be separated by not less than three feet of clear space or suitable partition. Nitrates and similar oxidizing materials, flammable liquids or gasses, explosives, materials subject to spontaneous heating and materials of a highly combustible nature, such as hay and ixtle shall not be permitted.
(6) All agricultural products stored in a licensed warehouse shall be under the control and supervision of the licensed warehouseman and material handling by unauthorized personnel is hereby prohibited.
(7) All warehouses licensed under the provisions of this Act shall comply with all applicable fire and insurance regulations.

Rule 40-14-4-.02 Cotton Storage

(1) There will be a minimum of two cotton examinations per year. All cotton stored in a licensed warehouse must be aligned both vertically and horizontally so as to facilitate ready tag check and bale count.
(a) The first examination will be a bale count, which will be performed after the ginning season is complete.
(i) The height of stacks must not exceed three high when stacked end on end or eight high when stacked flat.
(ii) All bales must be visible and readily accessible for counting during the first examination.
(b) The second examination will be a tag check, which will be performed after notice of said examination has been provided to the licensed warehouse.
(i) The height of stacks must not exceed two high when stacked end on end or four high when stacked flat.
(ii) All tags must be visible and readily accessible for scanning during the second examination.
(iii) The licensed warehouse must ensure that all tags are visible and readily accessible for scanning prior to the scheduled second examination.
(2) Tag aisles (walk aisles, fire aisles or work aisles) must be provided as follows:
(a) When stacked one high on end, at least one aisle for each four rows of cotton except no aisle is required when head space of six feet or more, in the clear, is available above the cotton.
(b) At least one aisle for each two rows when stacked flat or more than one high on end.
(c) A minimum aisle width of 24 inches regardless of stacking pattern or height of stack.
(d) A minimum aisle width of 30 inches when stacked two bales high on end or four or five bales high flat (9 to 12 feet high).
(e) A minimum aisle width of 36 inches when stacked more than two bales high on end or more than five bales high flat (over 12 feet high).
(3) When stacked on end, two or more high, additional bales may be stacked on end, single height, within the above mentioned tag aisles, provided they do not preclude ready access to all bale tags and/or provided ample head room of six feet or more, in the clear, remains above the bales stacked in the tag aisles.
(4) The height of stacks must not exceed three high when stacked end on end or eight high when stacked flat.
(5) A fire aisle of at least five feet must be provided for or between each 12,000 cubic foot block of cotton. Twelve thousand (12,000) cubic feet will accommodate approximately the following number of bales:

Flat cotton


Gin Std. Cotton


Std. Density cotton


Hi Density cotton


(6) Work aisles across or through buildings or from main entrances to each block of 300 bales must be provided in each warehouse or compartment as follows:
(a) A minimum width of six feet when capacity is from 600 to 1200 bales.
(b) A minimum width of eight feet when capacity exceeds 1200 bales.
(7) Upon request, the Commissioner may grant exemptions to this rule when such request is deemed justified, based on acceptable industry practices, and when such request would not violate safety standards or compromise the integrity of regulatory inspection.

Rule 40-14-4-.03 Grain Storage

(1) In the event the storer desires to store grain with identity preserved, the warehouseman shall mark the receipt for grain clearly so as to indicate to all persons that the grain is stored "identity preserved". The report of the warehouseman and the report of the warehouse examiner shall indicate the receipt numbers, together with the quantity of grain that is stored "identity preserved." Warehousemen storing grain with identity preserved shall take such steps as are necessary to keep the grain so stored separated and segregated from any and all other grain so that the identity of the grain so stored will be preserved. The storage by the warehouseman of grain with other grain shall be prima facie evidence that the grain is not stored "identity preserved."
(2) All grain storage bins, tanks and elevators must be equipped with sufficient man-lifts, ladders, catwalks and other safety devices as to permit ready and safe egress and/or examination. Bins, tanks and elevators not exceeding 25 feet in height may be served by a safe portable ladder. Bins, tanks, and elevators exceeding 25 feet in height must be equipped with metal, safety-cage ladders or man-lifts. Where more than one bin, tank or elevator in excess of 25 feet is served by one ladder or man-lift, adequate metal catwalks with sufficient guard rails will be provided to assure safe travel from one bin, tank or elevator to another.

Rule 40-14-4-.04 Pine Cone Storage

(1) All licensed warehouses storing pine cones will be subject to inspection at all times.
(2) Sufficient floor space must be provided to allow spreading of the cones not to exceed two cones deep.
(3) Floor space must be separated into lots by the use of physical barriers which will prevent the seed of one lot from commingling with seed from any other lot in storage, during the tuning process.
(4) Each warehouse must have on hand at all times sufficient labor and tools to turn the cones in all lots as often as is necessary to allow the expansion of all pine cones as they go through their natural ripening process.
(5) The maximum number of bushels of pine cones that may be stored in any lot shall be determined by the Commissioner of Agriculture or his duly authorized representatives.
(6) All receipts representing pine cones stored in any warehouse shall be so worded as to put the holder on notice of the change of the physical structure and color in the ripening process, and when the seed thereof is separated from the physical structure of the stored commodity.
(7) Each receipt shall represent only the number of bushels of pine cones stored in one lot.
(8) Not more than one receipt shall be issued for pine cones stored in any lot.

Rule 40-14-4-.05 Refrigerated Storage

All licensed refrigerated warehouses:

(a) Will be subject to inspection of commodities at all times.
(b) Must have a refrigeration engineer available for duty at all times.
(c) Must have controlled (automatic) temperature.
(d) Must have controlled (automatic) humidity.
(e) Must have sufficient refrigeration capacity and "stand by" equipment.
(f) Must be properly insulated.
(g) If warehouse is ammonia refrigerated, must have controls, masks, etc.
(h) Unless receipt is overstamped NOT INSURED, all receipted products must be insured at full market value.

Rule 40-14-4-.06 Temporary Grain Storage

The Department may approve and authorize a temporary grain storage unit under the requirements set forth by this rule. All temporary grain storage units must be under control of a licensed warehouse operator, whose obligation to maintain the quality and quantity of grain stored at the operator's licensed facility applies to all grain stored within the operator's authorized temporary grain storage unit. The authorization of a temporary storage unit will not relieve a warehouse operator of any other obligations set forth for warehouse operators by Georgia law and regulations.

(1) Authorization - Authorization for a temporary grain storage unit may be issued at any time; however, it will expire one year following the date of first fill, absent an official extension. A warehouse operator who desires to store grain in temporary storage must apply to the Department in writing for approval following completion or acquisition of the temporary storage unit but prior to placing any grain in the unit. In submitting an application, the warehouse operator must advise the Department of the operator's intent to use temporary storage and indicate the location, construction, quantity of grain to be stored, and estimated duration of storage.
(2) Extensions - The authorization period for a temporary grain storage unit may be extended beyond the one-year limitation; however, the extension of an authorization period for a temporary storage unit will never result in the granting of a new full authorization period. The Department may grant an extension where an authorized licensee demonstrates good cause for an extension and requests the extension no later than 30 days prior to the expiration of the authorization period or extension then in effect. The Department must inspect the licensee's temporary storage unit and commodities for quantity and quality before granting any requested extension. If an extension is granted, the temporary storage unit must continue to meet all requirements set forth by this rule. Every approved extension must be in writing signed by the warehouse operator and provide the extension's expiration date.
(3) Expiration - The warehouse operator must either purchase the grain stored in the temporary storage unit or remove the grain from the temporary storage unit prior to the expiration of the initial authorization period or granted extension. If the warehouse operator elects to continue using the temporary storage unit for company-owned grain after the expiration of the initial authorization or granted extension, the warehouse operator must remove the grain's quantity from the warehouse's official records, not use the grain to cover the warehouse's storage or warehouse receipted obligations, and agree the quantity will not be included in any warehouse examination conducted by the Department. If the warehouse operator elects to move grain held in temporary storage into licensed space, the warehouse operator must notify the Department in writing upon the move's completion.
(4) Specifications for temporary grain storage units - Every temporary grain storage unit must be approved by the Georgia Department of Agriculture. The design of each storage unit must assure the quality of stored grain is maintained. To receive Departmental approval, each grain storage unit must meet the following qualifications:
(a) Each storage unit must prevent exposure to the elements;
(b) Each storage unit must be immobile;
(c) Each storage unit must resist tearing under normal expected conditions;
(d) Each storage unit must allow for sufficient drainage; and
(e) Each storage unit must allow for sufficient ventilation.
(5) Periodic maintenance - The warehouse operator must make observations at regular intervals of grain temperature, aeration outlet temperature and odor, and condition of the cover and drainage as necessary to ensure the grain's safe storage. If a bagging system is utilized, the warehouse operator's observation requirement will be limited to condition of the cover and drainage.
(6) Records - Warehouse operators must maintain a separate record of all grain stored in temporary storage space as well as accounting for such grain on the daily position record. Separate records must be maintained for each individual storage unit.
(7) Inspection Access - Each storage unit must be accessible for the Department's examination and sampling. If ready access for inspection purposes is not available at the temporary unit, the warehouse operator must remove the covering to the degree required by the examiner to determine the stored grain's quality, condition, and quantity. If the Department cannot visibility verify the contents of a storage unit due to the unit's design, then the storage unit must be marked with the following information regarding the stored grain: type of commodity, date of first fill, date of final fill, and amount held in the storage unit.
(8) Revocation of authorization - The Department will issue written notice to the warehouse operator for any temporary storage unit which no longer meets the requirements set forth by this rule. Failure of the warehouse operator to place the unit in a suitable condition within a reasonable length of time will result in the elimination of the unit from coverage under the warehouse operator license.