Subject 665-2-13 RECORDS
Except where state law provides to the contrary, after the award of a contract, the purchasing records of an agency are public documents, and these documents shall be maintained for a period of three years after the expiration date of the contract. Record retention shall be in accordance with the Georgia Records Act (O.C.G.A. § 50-18-90et seq.).
|(1)||The agency or GTA shall identify each paper or electronic contract record individually so it can be readily located and referenced.|
|(2)|| The agency or GTA shall document all
purchase transactions. As applicable, each paper or electronic record shall
|(3)||After award of contract all material in the contract record, except confidential information, shall be open to interested persons, by appointment during normal office hours in accordance with the Georgia Open Records Act.|