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Rules and Regulations of the State of Georgia
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Subject 590-2-1 RULES OF GENERAL APPLICABILITY

Rule 590-2-1-.01 Control Numbers; Department Numbers

(1) Upon request, each State agency, board, bureau, commission, department, activity, or officer authorized by law expressly to make rules and regulations or to determine contested cases shall be assigned a control number, in numerical order when possible, such as: 590 Secretary of State.
(2) For rule-making purposes, the agency title is eliminated from the control number, and the control number is followed by a dash (-), as follows: 590-. Should a rule-making agency have in its organization one or more departments, divisions, or primary subject matters, such departments, divisions, or primary subject matters shall be designated by a number following the control, and this number shall be followed by a dash (-), such as: 590-2- (Office of Secretary of State, Administrative Procedure Division).
(a) Subject matter under departments, divisions, or primary subject shall have a subsequent number followed by a dash (-), such as: 590-2-1- ("590 is the control number,"2" indicates the second division of the agency; "1" indicates the first chapter in Division 2).

Rule 590-2-1-.02 Numbering System

(1) Each rule shall be given a number preceded by a decimal (.) which shall follow the chapter number, such as: 590-2-1-.01, 590-1-2-.02, etc.
(a) All rules shall be numbered consecutively.
(2) If a rule has only one paragraph, that paragraph shall be unnumbered and shall follow the rule title, which is followed by a period (.).
(3) If a rule has more than one main paragraph, each paragraph shall be indented to the third space and shall be numbered (1), (2), (3), etc. consecutively
(4) If a rule has only one main paragraph and one or more subparagraphs, the main paragraph shall be unnumbered and shall follow the rule title, which is followed by a period (.). The first line of all subparagraphs shall be indented to the third space and all following lines shall revert to the margin.
(a) Subparagraphs shall be numbered (a), (b), (c), etc. consecutively.
1. If there is only one subparagraph under a main paragraph, such paragraph shall be numbered (a).
(i) Should subparagraphs numbered (a), (b), (c), etc., exceed the letters of the alphabet (a through z), then subsequent like subparagraphs shall be numbered (aa), (bb), (cc), etc.
(5) If a rule is divided into many separate paragraphs, such paragraphs shall be numbered as follows:

(1), (2), etc. (Main paragraphs);

(a), (b), etc. (Subparagraphs under main paragraph);

1., 2., etc. (Subparagraphs under (a),(b), etc.);

(i), (ii), etc. (Subparagraphs under 1., 2., etc.);

(I), (II), etc. (Subparagraphs under (i), (ii), etc.);

I., II., etc. (Subparagraphs under (I), (II), etc.):

A., B., etc. (Subparagraphs under I., II., etc.);

(A), (B), etc. (Subparagraphs under A., B., etc.);

Example:

(1) (Main paragraph);

(a) (Subparagraph under main paragraph);

1. (Subparagraph under (a));

2. (Subparagraph under (a));

(b) (2nd paragraph under (1));

1. (Subparagraph under (b));

(i) (Subparagraph under 1.);

(ii) (2nd subparagraph under 1.);

(I) (Subparagraph under (ii));

(II) (2nd subparagraph under (ii));

I. (Subparagraph under (II);

A. (Subparagraph under I.);

(A) (Subparagraph under A.);

(2) (2nd main paragraph)

(a) (Subparagraph under main paragraph);

1. (Subparagraph under (a))

Etc.

(6) All paragraphs shall use the same indenture and margin as main paragraphs.

Rule 590-2-1-.03 Rules Filed On or Before July 21, 1965

Within twenty (20) days after July 21, 1965, each Agency shall file in the Office of Secretary of State an original and two (2) copies of all rules in effect prior to the effective date of the Georgia Administrative Procedure Act (July 1, 1965).

Rule 590-2-1-.04 Rules Filed After March 20, 2003

(1) Number of Filings. After March 20, 2003, an agency shall electronically file one original of all new rules and amendments to rules. Such rules and/or amendments shall be certified by the authority authorized to certify same on a separate page, termed "Certification Page," in accordance with subparagraph (b) of this paragraph (1), and in accordance with subparagraph (8)(a) of this Rule.
(a) Authority Signature. The authority signature shall be notarized and the notary seal shall appear.
(b) Original Copy. The agency shall transmit such filing by electronic mail. Electronic mail filings must be submitted from an agency's electronic mail communications system. Filings submitted by electronic mail shall be in the word processing format of Microsoft Word and presented in the format and style in accordance with subparagraph (b) of this paragraph (1), and in accordance with subparagraph (8)(a) of this Rule. In such case, the electronic mail filings shall be accompanied by a faxed or scanned copy of one original Certification Page per chapter with appropriate signatures and one letter of transmittal.
(2) Letter of Transmittal. All rules and amendments shall be accompanied by a letter, termed "letter of transmittal," listing the rule/s concerned (whether in one chapter or in several chapters), and stating the name and telephone number of the person to be contacted should questions arise concerning said rules or amendments.
(a) Only one (1) letter of transmittal is required regardless of the number of rules or chapters being filed at the same time.
(b) The letter of transmittal shall be transmitted via email.
(3) Rule Title. Each rule shall have a catchline, or title, defining the substance of said rule. This catchline, or title, shall follow the rule number; each main word of title shall be capitalized; minor words shall not be capitalized.
(a) The title of any paragraph or subparagraph under a rule may be displayed in boldface type.
(4) Number of Rules in a Chapter. A chapter may contain only one rule, or may contain many rules relating to the same general subject matter.
(a) Immediately beneath the last line of each rule shall appear the authority pursuant to which such rule was adopted (in accordance with subsection (a) of Section 6 of the Georgia Administrative Procedure Act) (as appears following these rules and regulations).
(5) Citing Amendment to an Existing Rule. If a rule has been repealed and a new rule adopted in lieu thereof, the rule number shall be cited; if the rule title is changed, both the former title and the new title shall be cited.
(a) Only the rule/s (or part/s of a rule) being amended shall appear on the Table of Contents page and any following pages.
(6) Citing Repeal of an Existing Rule. If a rule (or part/s of a rule) is repealed and no new rule (or part/s of a rule) adopted, such action shall be cited on the Certification Page in accordance with paragraph (1) and subparagraph (8)(a) of this Rule.
(7) Change of Title of Agency. At such time as the title of an agency (State board, commission, department, etc.) is changed by law, certification shall be filed with the Office of Secretary of State stating the former title and the new title, and stating the legal authority for such change.
(8) Illustration of Forms. All new rules, amendments, repeals, or emergency rules filed after March 20, 2003, shall use the following forms:
(a) Certification Page. The following certification page shall be filed via fax or email with the rule/s attached thereto, except in the case of repealed rule/s which shall be filed in accordance with paragraph (6) of this Rule. If certification page is faxed, it must be submitted within 24 hours of receipt of the electronic mail filing.

Certification Page (Example):

CERTIFICATION OF ADMINISTRATIVE RULES

FILED WITH THE SECRETARY OF STATE

BRIAN P. KEMP (Name of current Secretary of State in this space)

(Pursuant to O.C.G.A. Secs. 50-13-3, 50-13-4 and 50-13-6.) I do hereby certify that the attached (chapter; new rule/s; amendment/ s; repeal/s) is a correct copy (are correct copies) as promulgated and adopted on the _____ day of _____, 20____.

(NAME OF DEPARTMENT IN CAPITAL LETTERS in this space.)

(Filing date in this space.)

(In this space, describe the action taken and identify the chapter, or rule/s, or rule part/s. If a chapter is repealed and a new chapter adopted in lieu thereof with a different title, state the former title and the new title; if a chapter is repealed and no new chapter adopted, state the title of the repealed chapter and declare same repealed in its entirety and no new chapter adopted; if a rule is repealed and no new rule adopted, state the title of the rule and declare same repealed in its entirety, such as: "Rule 590-2-1-.02, entitled "Numbering System," is hereby repealed in its entirety.")

(In this space shall appear the statutory rulemaking authority.)

___________________________

(Signature of Officer authorized to promulgate rules and regulations, or his deputy.)

Sworn to and subscribed before me this

_______ day of ____________, 20________.

_______________________

(Signature of Notary Public)

(Notary Public Seal)

(End of Form)

(b) Table of Contents Page (Example):

RULES

OF

OFFICE OF SECRETARY OF STATE

ADMINISTRATIVE PROCEDURE DIVISION

CHAPTER 590-2-1

RULES OF GENERAL APPLICABILITY

TABLE OF CONTENTS

590-2-1-.01 Control Numbers; Department Numbers

590-2-1-.02 Numbering System

590-2-1-.01 Control Numbers; Department Numbers

(1) Upon request, each State board, bureau, commission, department, activity, or officer. . . . . ., etc.
(2) For rulemaking purposes, the agency title is eliminated from the control number. . . . . ., etc.

Authority: O.C.G.A. Secs. 50-13-3, 50-13-4, 50-13-6.

590-2-1-.02 Numbering System

(1) Each rule shall be given a number preceded by a decimal (.) which shall follow the chapter number.
(a) All rules shall be numbered consecutively.
(2) If a rule has only one paragraph, that paragraph shall be unnumbered and shall follow the rule title, which is followed by a period (.).
(3) If a rule has more than one main paragraph, each paragraph . . . . . ., etc.

Authority: O.C.G.A. Secs. 50-13-3, 50-13-4, 50-13-6.

(End of Form)

1. On the Table of Contents page, the chapter title shall appear at upper left of page and chapter number shall appear at upper right of page; if there is a following page, the chapter number shall appear at upper left of page and chapter title shall appear at upper right of page, etc.
(9) If more than one chapter (or part/s of a chapter) is filed at the same time, a separate certification page shall be filed for each chapter.

Rule 590-2-1-.05 Repealed